I’ve been using the Motion app for a while now but it no longer meets my needs. I’m in search of alternatives that provide similar or better features for task management and productivity. Any suggestions?
1. Todoist
Homepage Link: Todoist Official Website
Pros and Cons:
Pros:
- Simple and intuitive user interface.
- Cross-platform functionality (available on web, desktop, and mobile).
- Supports collaboration with team members.
- Integrates with productivity tools like Google Calendar, Slack, and Zapier.
Cons:
- Free version has limited advanced features.
- Lacks time-blocking directly within the app.
Features:
- Task prioritization with labels, filters, and due dates.
- Recurring task support for ongoing projects.
- Gamification with a ‘Karma’ system for tracking progress.
- Offline mode for uninterrupted access to tasks.
User Reviews:
Users often praise Todoist for its clean design and seamless usability on any device. While the app has proven reliable for personal and team task management, some people find the premium pricing steep for the features provided.
Verdict:
Todoist is a great option for task management without unnecessary clutter. It shines for its flexibility and lightweight interface, though professionals may desire more granular time management tools.
2. TickTick
Homepage Link: TickTick Official Website
Pros and Cons:
Pros:
- Includes built-in Pomodoro timer for focus.
- Combines task management with a calendar view.
- Affordable premium tier.
- Offers a ‘habit tracking’ feature.
Cons:
- Collaboration features are limited compared to some alternatives.
- Desktop app UI is marginally less polished.
Features:
- Smart date parsing when creating tasks.
- Integration with over 30+ tools and services, including Outlook email.
- Ability to attach files and images inside tasks.
- Supports kanban boards for visual organization.
User Reviews:
A clear favorite for its quality-of-life features like Pomodoro and habit tracking, users laud TickTick for blending productivity and personal organization well. Downside? Team-focused users note its collaboration gaps.
Verdict:
TickTick excels both for individual users and freelancers looking for extra boosts in focus. However, larger teams may need something more teamwork-intensive.
3. ClickUp
Homepage Link: ClickUp Official Website
Pros and Cons:
Pros:
- Extremely customizable interface.
- Supports task time tracking.
- Eliminates the need for multiple apps by combining features like docs, goals, and reminders.
- Free tier is unusually robust.
Cons:
- Steep learning curve due to feature density.
- Occasional lag or performance issues in larger organizations.
Features:
- Time-blocking features built-in via Start + Due Times.
- Supports List, Board, Calendar, and Gantt Views.
- Customizable workflows tailored for individual needs.
- Document storing and editing within the platform.
User Reviews:
Professionals applaud the versatility and flexibility that ClickUp provides. Beginners, however, express that the overwhelming options can cause confusion in initial stages.
Verdict:
ClickUp offers an all-in-one platform for advanced users seeking task management paired with extended capabilities like team collaboration and goal-tracking.
4. Notion
Homepage Link: Notion Official Website
Pros and Cons:
Pros:
- Combines knowledge management and task tracking in one tool.
- Fully customizable templates for task management, calendars, and more.
- Affordable for small teams and personal use.
Cons:
- Lacks native time-tracking and automation.
- Requires time investment to set up properly.
Features:
- Drag-and-drop blocks for fully personalized user pages.
- Ideal for tracking both projects and knowledge databases.
- Sharing and collaboration via workspace permissions.
- Available offline and syncs instantly across devices.
User Reviews:
Users frequently emphasize its flexibility and note that it allows for building a truly personalized workspace. However, newbies might find the setup process a little overwhelming.
Verdict:
For creative professionals or those managing diverse workflows, Notion is a powerful tool. However, those looking for out-of-the-box solutions might prefer other options.
5. Asana
Homepage Link: Asana Official Website
Pros and Cons:
Pros:
- Excellent team collaboration and communication features.
- Visual task tracking with boards, lists, and timelines.
- Real-time updates and project overviews.
Cons:
- Steeper pricing tiers for advanced features.
- Can feel overwhelming for small teams or individuals.
Features:
- Task dependencies to show progress blockages.
- Timeline view for project planning.
- Teamwork-focused features like automated status updates.
- Focus mode and inbox filtering for managing priorities.
User Reviews:
Asana receives high marks for its professionalism and team-oriented design, but individuals working solo might consider it overkill for independent task management.
Verdict:
Asana is a high-powered task manager perfectly suited to medium or large teams working in collaborative environments.
6. Trello
Homepage Link: Trello Official Website
Pros and Cons:
Pros:
- User-friendly workflow using Kanban-style boards.
- Simple drag-and-drop task organization.
- Hundreds of integrations with third-party tools.
Cons:
- Free tier is limited for project-heavy workflows.
- Advanced features require paid Power-Ups.
Features:
- Allows for visual task management using lists and cards.
- Customizable workflows with labels, due dates, and checklists.
- Unlimited storage even on free tier (10MB/file upload cap).
- Team views simplify group collaboration.
User Reviews:
New users and non-tech professionals praise Trello’s simplicity, but some note that scaling larger projects without paid add-ons can feel clunky.
Verdict:
Trello remains a solid choice for users who primarily rely on visual representations of their work and need lightweight solutions.
7. Microsoft To Do
Homepage Link: Microsoft To Do Official Website
Pros and Cons:
Pros:
- Free and integrates seamlessly with Microsoft products.
- Simple updates like task reminders and recurring tasks.
- Cloud-backed cross-device syncing.
Cons:
- Lacks complex task dependencies or advanced tools.
- No real-time team features.
Features:
- My Day planner feature for daily task prioritization.
- Task sharing for collaborative projects.
- Syncs flawlessly with Outlook tasks and To-Do lists.
- Interface geared towards efficiency and simplicity.
User Reviews:
People love its reliability and cohesive integration with Microsoft 365 suite, though advanced users lament its simplicity as a limitation in broader projects.
Verdict:
A perfect fit for users in the Microsoft environment, Microsoft To Do works well for simple tasks and personal planning.
8. Monday.com
Homepage Link: Monday.com Official Website
Pros and Cons:
Pros:
- Highly visual and intuitive interface.
- Adaptable for managing repetitive industrial workflows.
- Excellent customer support and tutorial resources.
Cons:
- High subscription costs for feature-heavy tiers.
- Takes time to master its customization features.
Features:
- Ability to create automation for repetitive admin tasks.
- Reporting dashboards for monitoring task and team progress.
- Interactive Gantt charts for scheduling.
User Reviews:
Users often appreciate the versatility that Monday.com provides for specialized industries, though the value diminishes for lightweight task tracking.
Verdict:
A premium solution built for larger projects or niche needs, Monday.com is a favorite for corporate users managing multifaceted projects.
9. Things 3 (iOS/macOS Exclusive)
Homepage Link: Things 3 Official Website
Pros and Cons:
Pros:
- Sleek and minimalist design ideal for Apple enthusiasts.
- Focuses on simplicity with a high level of polish.
Cons:
- Apple ecosystem-only, so not available on Android or Windows.
- No free trial—single upfront purchase required.
Features:
- Smart Tracking: Today, Evening, and Anytime tabs for smoother timelines.
- Automatic task nesting with projects, headers, and checklists.
- Incredible offline performance optimized for macOS/iOS.
User Reviews:
Fans rave about the well-thought-out design of Things 3, though missing platform availability detracts from its versatility for non-Apple users.
Verdict:
A dream product for macOS/iOS enthusiasts, Things 3 emphasizes elegance and functionality but excludes cross-platform users.
10. OmniFocus
Homepage Link: OmniFocus Official Website
Pros and Cons:
Pros:
- Advanced task dependency management.
- Focused on power users; multiple advanced layers of organization.
Cons:
- Expensive with no free version.
- Complex interface means it isn’t beginner-friendly.
Features:
- Location-based task reminders.
- Project management tools supporting focus-based views.
- Strong Apple ecosystem integration.
User Reviews:
Heavy users, particularly those in project management roles, find OmniFocus invaluable. However, new users often describe the platform as intimidating.
Verdict:
OmniFocus is an expert-level solution for long-term planners who crave granular control but comes at a higher cost barrier.
Choose wisely based on your team size, workflow complexity, or budget.